Hydrocarbon Accounting, Reporting, Planning & Scheduling Software: Mastering the Implementation Journey

Course code : 1004

Navigate the intricate process of selecting, implementing, and optimizing hydrocarbon accounting, reporting, planning, and scheduling software. This course guides you through the entire journey, from crafting a comprehensive invitation to tender to ensuring a successful post-implementation experience.

Understand Implementation Lifecycle: Grasp the complete process of implementing hydrocarbon accounting software, from initiation to closure.

1. Recognize Industry Importance: Appreciate why effective software implementation is critical specifically within the LNG sector.

2. Master Stakeholder Management: Learn techniques to identify, analyze needs of, and effectively communicate with all project stakeholders.

3. Develop Business Cases: Gain the ability to construct a strong justification (business case) outlining project goals, objectives, and benefits.

4. Define Requirements: Learn how to gather and document both functional and non-functional requirements, including data, calculation, and reporting needs.

5. Survey Software Landscape: Get an overview of different software solutions (e.g., EC, ES, Quintiq, SAP) and vendors available in the market.

6. Manage Tendering (ITT): Understand the process of creating an Invitation to Tender (ITT), defining scope, specifications, and evaluation criteria.

7. Execute Vendor Selection: Learn systematic methods for evaluating vendor proposals, conducting demos, shortlisting, and making informed selection decisions.

8. Negotiate Contracts: Acquire knowledge of various contract types (lump sum, time & materials) and skills for negotiating terms, SLAs, and KPIs.

9. Oversee Project Execution: Understand key aspects of project planning (scope, schedule, resources), management methodologies (Waterfall, Agile), implementation, data migration, testing, deployment, user training, and final project closure including lessons learned.

Key Takeaways

1. Stakeholder Engagement is Key: Successful projects depend heavily on managing stakeholder expectations and communication effectively.

2. Clear Requirements are Foundational: Precise definition of what the software must do is essential before selection or development.

3. Structured Vendor Selection Pays Off: A formal ITT and evaluation process minimizes risks and helps choose the best-fit solution.

4. Contract Negotiation Mitigates Risk: Understanding and negotiating contract details, including SLAs and KPIs, protects the project and organization.

5. Detailed Planning Drives Success: A well-defined scope, schedule (WBS), budget, and resource plan are crucial for staying on track.

6. Methodology Matters: Choosing the right project management approach (like Agile or Waterfall) impacts team dynamics and project flow.

7. Data Migration Requires Care: Moving historical data accurately and ensuring its quality is a critical and often complex part of implementation.

8. Testing & Go-Live Planning Prevents Issues: Rigorous testing, parallel runs, and a carefully planned deployment minimize disruption.

9. User Adoption Needs Strategy: Training and change management are vital for ensuring users embrace and effectively utilize the new system.

10. Learn from Experience: Documenting the final system, planning for ongoing support, and formally capturing lessons learned improves future projects and maximizes software value.

This course is essential for professionals involved in hydrocarbon accounting, reporting, planning, or scheduling, as well as project managers and IT specialists responsible for software implementation. Gain the knowledge and skills to navigate the complexities of software selection and implementation, ensuring a seamless transition and long-term success.

We offer this course at two distinct levels to cater to different skillsets: a General level for beginners and an Advanced level for those seeking a deeper dive.